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This collection of white papers covers a variety of enteprise timesheet and enterprise projet management topics. These papers have been written over the years by HMS staff. The author will usually be listed in the beginning of the article.

If there is no automatic reference to e-mail them and you wish more information on this particular article, please contact info@hms.ca.

  • TimeControl Executive Briefing
    TimeControl Executive Briefing

    This paper is targeted at executives who have responsiblity for the entire enterprise. Managing a project-oriented corporate environment is no small challenge and TimeControl can serve a crucial role in automating that environment. This paper will address some of the issues that executives face and how to address them.

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  • Overcoming the Timesheet Approvals Challenge
    Overcoming the Timesheet Approvals Challenge

    Selecting a timesheet can be daunting as there are many different types of timesheets to choose from. Do you need a time and attendance system? Time and Billing? What about Project Tracking? When you are looking for one timesheet to fulfill multiple purposes, choosing a timesheet is even more difficult. HMS has dealt with thousands of companies who have looked for a single timesheet for multiple purposes and the timesheet selection inevitably focuses on how to do approvals for different purposes. Overcoming the Timesheet Approvals Challenge shows how to use TimeControl's Matrix Approval Process to enable a single timesheet entry to serve multiple purposes.

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  • Creating your Approvals Process in TimeControl
    Creating your Approvals Process in TimeControl

    Over and over we've seen the biggest challenge in deploying a timesheet system to be in the implementation of the approvals process. Creating a flexible and powerful approvals process would be a significant accomplishment with any timesheet system and when you are trying to overcome the approvals requirements of multiple aspects of the organization at the same time, it can be insurmountable. This is why we have created so much functionality in TimeControl to create your own approvals process. This white paper outlines the building blocks you can use to create approvals for the Project Management, Billing, HR, Payroll and Job Costing departments all within the same system and used at the same time.

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  • TimeControl - Operating Within DCAA Guidelines
    TimeControl - Operating Within DCAA Guidelines

    HMS has been designing corporate timesheet systems since its first project in 1983. Our clientele has always been corporate-based project-oriented clients, usually from Fortune 1000-type companies. Many of our clients are in the Defense/Aerospace industry or have contracts with the US's Homeland Security or the DoD or DoE where DCAA standards are required. TimeControl has been used by numerous clients to achieve DCAA compliance.

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  • Timesheet Types and TimeControl
    Timesheet Types and TimeControl

    A timesheet is a timesheet is a timesheet... Isn't it? Not so much. HMS has seen over the years that different perspectives can generate different requirements for a timesheet and this is the most common reason that organizations end up deploying more than one timesheet at a time.

    Do you need a timesheet for time and attendance? How about time and billing? Do you need to update your project with progressed actuals by task from a timesheet? This paper looks at the most common timesheet types and discusses how TimeControl is designed to fulfill multiple purposes from the same timesheet interface

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  • Benefits/Cost Guide to Using TimeControl
    Benefits/Cost Guide to Using TimeControl

    TimeControl is an enterprise timekeeping system designed for project environments. Its state-of-the-art architecture makes it an ideal choice for a corporate timesheet system, fulfilling the needs of Finance while servicing the requirements of Project Management.

    Since 1994, hundreds of firms, both large and small, have adopted TimeControl and are realizing the benefits of standardizing on a corporate timesheet system with this level of functionality. Over the next few pages you'll see how TimeControl has benefited these clients and how it might apply to your organization.

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  • TimeControl 6 Architecture
    TimeControl 6 Architecture

    The all new architecture for TimeControl 6 allows for an even more varied environment than previous versions. This white paper will outline the major TimeControl 6 components and give guidance on how they can be deployed. This white paper is designed for anyone about to embark on a TimeControl 6 deployment.

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  • TimeControl 6 Security Architecture
    TimeControl 6 Security Architecture

    This paper will outline the various aspects of security of TimeControl data. We will look at different perspectives here including database architecture, data encryption, TimeControl communication layer architecture, TimeControl functionality architecture, working across the Internet and discuss related topics of interest such as firewalls, proxy servers, integrating with other access services such as LDAP and Active Directory.

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  • TimeControlOnline 6 Security Architecture
    TimeControlOnline 6 Security Architecture

    This white paper explains the security design and protected environment in which TimeControlOnline is created. The paper includes basic architecture, explainations and links to the protection offered by our Amazon EC2 environment and the particular security included inside of TimeControlOnline.

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  • Buy it or Write it?
    Buy it or Write it?

    This paper discusses the comparative advantages of buying TimeControl vs. writing a custom built timesheet system. While creating a timekeeping system may seem trivial at first, a moment's consideration will show how complex it is. We've taken some conservative estimates of creating a department level timesheet system and put them next to sample TimeControl pricing.

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  • Using TimeControl, MS Project and SharePoint to create an EPM Environment
    Using TimeControl, MS Project and SharePoint to create an EPM Environment

    While TimeControl includes links to Microsoft Project Server, there are still over 20 million people using Microsoft Project Standard and Professional for their project scheduling needs. With the incredible rise of SharePoint as a collaboration tool, there are many executives who are looking to use both these tools as cornerstones of an organizational project management system. The missing element is time. This white paper discusses how to create a project management system for the enterprise using Microsoft Project Standard or Project Professional along with SharePoint and TimeControl.

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  • Collecting Labor Actuals in an Industrial Environment with TimeControl Industrial (TCi)
    Collecting Labor Actuals in an Industrial Environment with TimeControl Industrial (TCi)

    For users of Oracle Primavera who are using the popular project scheduling tool to manage industrial, EPC, shutdown or heavy construction projects, collecting labor actuals to progress the project can be a significant challenge. This is exactly what TimeControl Industrial was created for. Take a look at this white paper on how to collect labor actuals in these challenging environments with TimeControl Industrial. For more information on TimeControl Industrial go to industrial.timecontrol.com.

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  • Increase Resource Capacity without Hiring
    Increase Resource Capacity without Hiring

    As project managers we often think of resource capacity as finite. We reduce it by reducing staff. We increase it by increasing staff. Yet, Project Management as a culture has become so ingrained in our corporate world that it often becomes a silo of its own. Does Project Management know what is happening beyond its own borders? Does it know what time is being spent on non-project tasks and what those tasks are? For organizations who are willing to integrate both project and non-project timesheet collection, the potential benefits are vast. This white paper describes actual HMS client examples where organizations were able to increase their project resource capacity through the implementation of timesheet best practices.

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  • Choosing the Right Timesheet Length
    Choosing the Right Timesheet Length

    Starting with version 6.9 of TimeControl, organizations are able to choose how long a timesheet should be. Previous versions were restricted to a weekly schedule or daily if using TimeControl Industrial. Now there are a number of options when configuring the length of the timesheet. Should it be weekly, bi-weekly, bi-monthly, monthly or some other length? The answer may not be obvious. TimeControl unique ability to serve different aspects of the organization simultaneously with the same timesheet means that these organizations will need to bring these diverse departments together to decide on how long the timesheet should be. This white paper outlines some of the key factors that should be considered when making this decisions.

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  • Getting Started With TimeControl
    Getting Started With TimeControl

    Most of the resources here on the website and available as part of a TimeControl deployment demonstrate how much you can do with TimeControl. But what if you're interested in the most basic of deployments? What if you're not keen to link to multiple project management tools or an ERP or to custom configure the interface or to add user defined fields? This guide shows how to create a minimal configuration of TimeControl and shows only the basic required configuration elements. Using this guide you should be able to get your TimeControl started in an hour or so without any external assistance. This guide doesn't cover installation for an on premises deployment. The installation guide though also has both Basic and Advanced installation sections.

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