Can I make a correction in an already closed timesheet?
Yes. This has been a part of TimeControl since version 1.0 and it is something that HMS has spent a lot of time on. The function allows you to both remove hours and add hours as you adjust and you can force those changes to balance so we’ve called the function Debit/Credit just as you would in an accounting system. The Debit/Credit function occurs only once the main organizational approval has completed. You can identify every line that has been adjusted and as it must comply with the Defense Contractor Audit Agency, TimeControl must be able to re-create a timesheet as it was first entered at the time by the employee and for each change that occurs.
In the historical timesheet, TimeControl optionally shows the source user of each line and, in the background, we can see the time-date stamp for when the line was saved and posted. When you look at adjustments you can instantly see any reversed lines and their corresponding adjusting lines.
Using the optional balanced Debit/Credit, you can ensure that any adjustments to the timesheet result in the same total that was approved by the supervisor. This allows project managers to redistribute hours from one task to another or even one project to another but not to affect the timesheet totals that may have already been sent to payroll and HR.
Debit/Credit is one of the functions that makes TimeControl completely auditable.
For more information about Debit/Credit and how it is used in the Matrix Approval Process, see www.timecontrol.com/use-cases/matrix-approvals.