Reports

TimeControl has extensive unlimited functionality for creating reports. Once defined, reports can also be filtered in a virtually unlimited fashion. We have included samples from the different reporting functions of TimeControl on this page but this is just a sample of what you are capable of producing with the TimeControl reporting engines.

There are several methods of outputting TimeControl's data:

The Main TimeControl Report Interface

The What you see is what you get (WYSIWYG) Report designer is capable of producing reports on any timesheet data or any table of data within TimeControl. Click to see full-sized image Reports can be tabular or graphical. They can include logos, pictures, charts, pivot tables, calculated fields and more with complete layout and font control over every element. The report format is created using the full-screen TimeControl Report Designer and once created, the report can be viewed by any user who has been given rights to it in our TimeControl Report Interface. Reports in this format can be viewed with any browser or on any device including tablets and smartphones.

TimeControl Report Posted Project/Employee Hours

Security of the TimeControl Reporting environment is defined in the User Profiles area. First, an Administrator can determine if a user should be able to see any reports at all in Menu Security. Next, the Administrator can define which report formats are visible to which users in Report Security. Even if a user has access to a report format, the data that is visible is defined in the General Security area. Perhaps a user might only be able to see report data from their own department regardless of the format of that report. Click for a full-sized image of this report displayed on an iPad Finally, TimeControl reports even control data down to the field level. Even if a user has access to a particular report format and a collection of data, if there is a field on that report that has been blocked for that user, they will not see it.

TimeControl Report Unposted Project Hours

Users also get the opportunity of filtering data at run time. Filters can be set in advance by an Administrator or can be dynamically defined at run time. Perhaps, for example, a user will only want to see timesheet data for a range of dates or only for a selection of projects or a particular department of employees. All of this can be defined by the user as the report is generated at run time.

You can bring your reports to the field with the new TimeControl Report Interface. Once a report has been designed, it can be displayed on a wide range of devices, browsers and interfaces. Want to get an update of what hours were posted yesterday on the project while out in the field? Display the results on your iPad or other tablet. Want to see what tasks are pending for the team you're meeting on the project site? Display a pending task and progress list on your SmartPhone.

Schedule Reports

The TimeControl Report Scheduler allows you to create an automatic report that will be sent via email to its intended recipients.

TimeControl Automated Scheduled Reports by Email

The schedule can include one or numerous reports. Each report can be directed to an email recipient or a group of recipients. The email can be sent as an attachment in PDF, Excel, Word or CSV formats or, if it is too large to email, a link can be sent instead and the report will be stored on the TimeControl server and optionally encrypted. TimeControl's security means that any report created cannot exceed the rights of the user creating it.

Scheduled reports have the potential to dramatically alter the way management interacts with timesheet data. If only exception reports are scheduled, they will only see the report if exceptions are present. This means management can get key decision making information without having to even enter TimeControl.

Legacy TimeControl Reporting system

First, the main reporting system itself has four categories:

Posted timesheet data

Since 1999, TimeControl included a spreadsheet-like interface for producing reports. This legacy system will continue to be supported for the foreseeable future to support the vast number of client-created report formats that are part of thousands of TimeControl deployments. As the functionality of the main TimeControl Report Interface is more extensive and the fact that reports from the Main TimeControl Report Interface can be viewed on any device or browser, we expect that over time a natural migration to the new Report Interface will occur. But, the functionality of the existing reporting system is still there and there are numerous pre-defined reports included out of the box to show timesheet data by employee, by week, by project or by charge.

The legacy TimeControl report interface includes a Reporting Wizard which allows any combination of fields from the posted timesheet data and any table data related to it. Reports can be sub-totaled, have page breaks and skip duplicate lines as you wish. Once created, the reports are only visible to the security user profiles you define. When the report is run, it can be optionally filtered dynamically with values entered in a screen at run time. The resulting report is in a spreadsheet format which can be printed or saved in Excel format.

Timesheet Tables

TimeControl also includes pre-defined reports and a Reporting Wizard to report on data in any of the supporting tables. Just like the posted reports, TimeControl table fields can be selected and filtered along with any related table data.

Missing timesheet report

A special category of report in TimeControl is one of the most popular. The Missing Timesheet report displays a list of timesheets that are either missing, not yet approved or both over a selected time period so that supervisors or administrators can quickly locate those timesheets in order to complete a period. The report contains numerous options and can be distributed to supervisors with the constraint that they can use it only for their own part of the organization.

Timesheet image report

In some cases, it will be required to show a printout of a timesheet looking just as it did when it was entered. The Timesheet Image report does exactly this. A range of employees and timesheet periods are selected and the resulting report appears in our standard spreadsheet format.

Drill-Down Analyzer

TimeControl's Drill-Down Anaylzer is a powerful method of making rapid queries of the TimeControl posted or unposted data. The system presents a preselected list of fields and the ability to add additional fields or additional pre-defined lists. A long optionally filtered list of data is presented in a spreadsheet format. Then, when the user drags any column to the summary bar, the data instantly groups and summarizes by that field. Add a second field and it makes a sub-group. Add a third and there's an instant third level of summary. It has to be experienced to get the full impact so take a quick look at our Online Video lesson on the feature. Drill-Down Analyzer views can be printed or saved as XML or Excel files for additional use.

TimeControl's Drill Down Analyzer
TimeControl's Drill Down Analyzer

Export with XML style sheets

TimeControl's export functionality is very powerful and when data is exported, one of the options is to store it as XML with an optional XML stylesheet making the data into an instant browser-based report. The stylesheet can be created by TimeControl or you can define your own with whatever formatting, logos and graphics you wish.

3rd party report writers

Finally, TimeControl's data is an open structure and highly rationalized making it an ideal source for 3rd party report writers. Tables are linked by keys and this makes displaying them in a report writer very simple.

Featured TimeControl Reports

Report samples

  • Timesheet Images
    Timesheet Images

    This report shows multiple timesheet details at a time with the status of the timesheet on the right and the tasks and hours that have been entered per day. Like all TimeControl This report can be filtered in any way desired.

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  • TimeControl Charge Quarter Year Employee Hours and Costs Report
    Hours and Costs by Date/Charge/Employee

    TimeControl includes a number of pre-defined reports and allows a virtually unlimited number of user-defined reports. This report shows hours and costs summarized by time period and employee for each charge code.

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  • TimeControl Project Cost Summary Report
    Employee / Rate Code hours

    TimeControl includes a number of pre-defined reports and allows a virtually unlimited number of user-defined reports. This report shows a summary of costs per project.

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  • Project Summary by Project Owner
    Project Summary by Project Owner

    TimeControl includes a number of pre-defined reports and allows a virtually unlimited number of user-defined reports. This report shows a summary of hours and cost per project and within each project per charge code.

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  • Charge Code List
    Charge Code List

    This simple list shows all charge codes by project along with their Start and End times and their status.

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  • Assignment Complete by Resource
    Assignment Complete by Resource

    This report shows different Employees and identified the tasks they were assigned, the budget of that task, the actual work complete and the percent complete. It’s a good format for Project Tracking.

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  • Employee Hours by Project
    Employee Hours by Project

    This report shows approved and posted hours by project and demonstrates how graphics and text can be merged together in a single TimeControl report to improve visibility of certain data. This shows the comparison of two projects and effort spent on internal work with the details below.

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  • Project Sign-off
    Project Sign-off

    This report combines Time and (for TimeControl Industrial Users) Materials into a single sign off report. Detailed hours and costs per task are displayed along with billing costs and notes. This is the last page of the report showing the signing block.

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  • Time and Materials Invoice
    Time and Materials Invoice

    This report shows both Time and for TimeControl Industrial Users, Materials in a single summary report by task. The report shows quantity and price totals as well as notes from entries.

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  • Project Budget vs. Actuals
    Project Budget vs. Actuals

    TThis report shows summary information by project including the budgeted hours and costs and totals the values. Like all TimeControl reports, this report could be filtered to show any number of projects.

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  • Project Hours by Time Period
    Project Hours by Time Period

    This report takes hours and displays them across customized time periods. These time periods do not need to be exactly the same length. The Report totals hours by does a similar summary by client.

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  • Employee Banks Summary by Employee
    Employee Banks Summary by Employee

    This report will be of interest for both Human Resources as well as department supervisors as it shows the status in Time Off Banks by Employee. This report is a good audit tool to show the status of Vacation, Sick Leave, Personal Time off and any other banks which have been defined.

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  • Employee Banks Detail
    Employee Banks Detail

    This is a detailed look at the activities within the bank and is organized by Employee, then by Bank Type then by Time. This is very helpful to supervisors or even individuals to see exactly when they earned time for Vacation, Sick Leave and Personal Time Off and when the took time from those banks and what the balance is for each bank.

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  • Employee Hours by Year, Quarter, Month
    Employee Hours by Year, Quarter, Month

    An excellent format for seeing where Employees have worked over time with data grouped by Year then Quarter then Month. This report, like all TimeControl reports can be filtered at run time to show only certain date ranges.

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  • TimeControl Report Charge / Week Ending / Employee Hours Report
    Charge / Week Ending / Employee Hours Report

    Charge / Week Ending / Employee Hours Report TimeControl includes a number of pre-defined reports and allows a virtually unlimited number of user-defined reports. This report shows data summarized by charge number and week.

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