TimeControl for Time and Attendance
Almost every implementation of TimeControl has some Time and Attendance component. As a multi-function timesheet system, TimeControl is also used for other purposes but Time and Attendance functionality is extensive in the system and very easy to implement.
Organizations use Time and Attendance information for payroll, human resources and, when an employee is absent, tracking non-working time such as holidays, vacations or sick leave.
TimeControl's multi-browser, multi-lingual interface is easy to use and quick to get in and out of. We know that end-users will spend only a few minutes a week entering their timesheet so the interface must be both quick and intuitive. Only the functions, fields and elements of TimeControl that are appropriate to be displayed are shown to each user.
TimeControlMobile timesheet entry using your Smartphone
When getting to the office is a problem, TimeControlMobile is ready for you. Included with every TimeControl is a mobile interface for your Blackberry, iPhone, Android or Windows Mobile 7 device which allows you to enter or complete your timesheet or approve timesheets from your subordinates.
Autofill / Timesheet entry by exception
Some organizations have salaried personnel who need only enter a timesheet if they have an exception such as sick leave or vacation time. TimeControl's Autofill function is designed for just this requirement. It allows a timesheet to be created or added to for salaried staff to fill each day of the timesheet for these exception-only users with a specified number of hours.Autofill will include the exception hours that have already been entered by the user and fill the balance of the day.
TimeControl's approval functionality is extensive but approving timesheets for supervisors is very simple. Supervisors can accept or reject the timesheet or multiple timesheets at once and they can even do so from their Smartphone.
Automated timesheet validation approvals
TimeControl's Validation Rules allows administrators to create business rules that are appropriate for your organization. Almost any combination of rules can be created and they can be applied to everyone or only to some of the employees. For example you might have different rules for salaried staff and wage staff. Rules such as 'no sick leave on weekends' or 'you can't take more vacation time than you have in your vacation bank' are common and the Validation rules means that end users themselves have already made sure their timesheet data is up to the organization's standards.
Track internal cost vs. external billing/project rates
TimeControl allows an unlimited number of rates per employee and for each rate code multiple values can be tracked. This means that for any period of time on the timesheet, you could track a billing value and an internal cost value plus other elements like average rates for projets, burdens or premiums.
Tracking multiple start/end times per day
Sometimes its critical for an organization to track not just how much time was spent on each task but also when an employee arrived and departed. TimeControl's Start/Stop tracking can be turned on for any employees who have this requirement. Multiple Start/Stops per day can be tracked on the timesheet and the resulting total number of hours can be used in a business rule such as "you must account for all your time". Some organizations use this function and ask the staff to enter the start and stop times right on the TimeControl timesheet page, others will link this data to a security access system and make it read only.
Using TimeControl's TimeRequest™ function for time-off approvals
TimeRequest is TimeControl's vacation approval system. It is a simple easy-to-use screen to enter requests to take time off in the future and once approved, the time will automatically appear in the appropriate future timesheet. But, TimeRequest is highly flexible and can be configured to track approvals for any kind of future time request.
Links to Payroll systems and services
Once the data is in TimeControl, you can create links to send it to other systems such as Payroll software or Payroll services. There's no need of manual input of payroll timesheets when TimeControl can send the auditable data there directly. Is your timesheet on one schedule, your Payroll on another and your HR system on yet a third? TimeControl takes care of this with multiple TimeControl calendars so each system can get the data it needs on the schedule it requires. If, for example, your timesheet is weekly, your Payroll bi-monthly and your HR system monthly, then all three of those calendars can be configured in TimeControl to keep each system aligned with the frequency it needs.
Links to HR systems and services
TimeControl can send data not only to Payroll systems but also to HR software or services so that tracking of vacation, time off, sick leave or other entitlements can be tracked back to the timesheet system. Easy to create transaction files makes it simple for HR systems to read TimeControl's data.
Support for European Work Rules Directive, Federal Medical Leave Act and other government compliance
There are many government requirements these days that require time and attendance records. With an auditable system like TimeControl, generating the reports these systems need is very simple and an enormous time saver.
Other HR Requirements
We've touched on some of the requirements of a Time and Attendance system but Human Resources often has additional requirements. Take a look at our TimeControl in HR Solution Portal for more information.
How TimeControl supports HR and Time and Attendance requirements
This short webcast shows some of the features of TimeControl that are specifically designed to support the needs of HR and discusses the benefits of having a single corporate timesheet that responds to the needs of different aspects of the organization.Watch Webcast
Managing Vacations with TimeControl
This webcast shows some of the features and functions within TimeControl that enable both users and administrators to manage vacations within the timesheet system. Functions discussed include: the Dashboard, Banked time, TimeRequest, Validation Rules, AutoFill, Alternate user and TimeControl Mobile.Watch Webcast
Managing Banked time
One common request of TimeControl is how to managed banked time. Included by default with TimeControl are 3 pre-defined banks for Personal time off, sick leave and vacation time. There are a total of 9 banks defined by default with the other 6 unnamed so there's already a tremendous amount of flexibility to quickly create a new bank of time and allocate certain charges to count against that bank. Take a look at this short webcast which will walk through the steps required to define a new bank and activate it in TimeControl.Watch Webcast
Managing Holidays with the TimeRequest Wizard
TimeControl Administrators can create future entries in the timesheets of many users at once using the TimeRequest Wizard. This easy to use function will be popular with organiztions that would like to pre-populate statutory holiday entries for employees. The Wizard creates a TimeRequest for many employees which is already pre-approved and posted in the queue of employees for when a timesheet is created in the future. This simple webcast shows how to use the TimeRequest Wizard to create a holiday entry for all salaried staff.Watch Webcast
TimeControl Executive Briefing
This paper is targeted at executives who have responsiblity for the entire enterprise. Managing a project-oriented corporate environment is no small challenge and TimeControl can serve a crucial role in automating that environment. This paper will address some of the issues that executives face and how to address them.Open Whitepapers