Timesheet Best Practices Questions And Answers

We've assembled some questions and answers from countless installations and discussions with clients. These questions are in no particular order but we've identified whether this is a question of more interest to the organization or the individual.

• Why do we have more than one timesheet and can we reduce the number?

  There are so many types of timesheets, that it is very common to find organizations with more than one. There may be one timesheet for time and attendance to use for payroll, another timesheet for time and attendance by exception to manage time off...

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• How much time should I spend on my timesheet each week?

  What a great question. Our rule of thumb is that you should not spend more than 1% of your time tracking your time. So let's put that in perspective. If you work 8 hours a day, 5 days a week, then we're talking about spending no more than...

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• How often should I update my timesheet: Hourly? Daily? Weekly?

  The key factor here is based on how much information you'll need to keep track of. If you can remember at the end of the day how much time you spent on the big things in your day, then doing your timesheet

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• How detailed does it need to be: Down to the minute? hour? 1/2 day?

  This answer will have to come from your own organization and it is highly dependent on how valuable the timesheet data is. Most organizations will find that a resolution of whole hours is enough. Others will want to get down to a half-hour resolution..

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• Where do I find my internal timesheet process?

  You'll need to ask your Administrator for this but don't forget to do so. If you're in a DCAA compliant environment, then one of the key criteria is that all employees know that doing a timesheet

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• Should I link the timesheet to our project management system?

  Only if doing so will give you back a good return on investment. If you use a project management system like Microsoft Project, Primavera or Open Plan you may find that doing good planning and comparing that plan with the actual results makes your organization

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• Should employees record start and stop times of the day?

  Sure, if that information is of value. In some organizations, knowing the start and end times of the day is critical to business processes such as payroll. Sometimes people are paid different amounts based on what time of day they did their work. In other situations...

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• How do I get compliance with the timesheet?

  Getting everyone to comply with a regular timesheet is a challenge for every organization that is doing it for the first time. It's faster to list the ways not to get compliance than how to get compliance. A heavy hand and lots of threats is rarely successful...

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